The PAKDD Steering Committee provides oversight of the PAKDD series of conferences. Conferences are generally run autonomously, with reference to the steering committee for guidance. The following guidelines aim to capture the common understanding between the sterring committee and the conference organisers.
A number of awards are presented at the conference dinner as either plaques or certificates. The following suggestions may assist the PC and the organising committee:
The plaque used for the major awards is often a golden coloured A4 (297mm x 210mm) plate on a wooden mount.
The recommended target audiences for placing the call-for-papers include:
Three and a half days is a good length.
The first day is generally for workshops and tutorials. These are run in parallel. Running tutorials in parallel with the main conference presents challenges, so the recommendation is to run them on the first day in parallel with the workshops.
The conference reception is often held on the evening of the day of the workshops and tutorials. Many attendees arrive that day. The reception often includes finger food, and often enough to make a light meal, but also allowing attendees to organise themselves to go out for dinner if they desire.
The second day is the openning of the main conference, often beginning with a keynote presentation. The evening is often kept clear for participants to make their own arrangements.
The second evening is also often the Steering Committee annual general meeting and working dinner, hosted by the conference.
The conference organisers will arrange the steering committee meeting and dinner. The meeting runs for 3 hours. The first 90 minutes covers the following agenda for all the SC plus invited guests from the current, previous and future conferences:
The remaining time is for the SC only to discuss other items and to make decisions regarding future conferences and SC membership.
The next year’s conference decision will be announced at the conference banquet. The conference organiser will also make a presentation at the banquet.
The third day is often a half day, with a organised tour for the afternoon, followed by the conference dinnner.
The final day is a full day. Finishing the conference with an invited panel session including the invited and keynote speakers can often be a good closing point. Often something like learnings from the conference and where to now. The aim is to bring everyone together for the end of the conference for a wrap up, and to encourage attendees to remain until the end to avoid the slump in attendance for the final few sessions. It also provides a definite end point, rather than simply fading out!
Transfers to and from the airport can often be organised by the conference and are a welcoming sign to the conference attendees! If other very convenient transfer arrangements are available (e.g., direct link into the local train or bus system and convenient location of a station or stop to the hotel) then that is often adequate and could be clearly noted on the conference web site.
A serious problem is the no-show. Authors have paid their registration to get their paper published, but don’t turn up - they’ve already got what they wanted or else last minute changes of plans have required them not to travel!
The main problem here is attendees turning up to a session where only 2 of the 5 presenters have arrived. It looks bad and provides a negative talking point.
A simple solution is to delay production of the final progamme as much as possible. Before final printing get confirmation from each author that they can still attend and remove from the programme those who can not.
Please also refer to the PAKDD No Show policy on the PAKDD Web Site and direct authors to this policy so it is very clear what our expectations are and waht actions the conference organisers will take if the rules are breached.
A $5000 (USD) seed grant is available on application to the PAKDD SC Chair. The seed money is to be repaid to the PAKDD SC at the conclusion of the conference, before any surplus is calculated.
If a conference makes a loss (which has not occurred) the PAKDD SC can decide to underwrite that loss up to an amount of only $5000 (USD). If seed money was provided for the conference, the maximum amount of support for any loss will be reduced by the amount of the seed money provided.
If the conference ends up raising funds in surplus (the only situation we have had so far) the surplus (after returning any seed money) is split 50/50 with the PAKDD SC. Such funds are only to be used for the benefit of the conferences into the future, in line with the Steering Committee Rules.
PAKDD uses the following process for all invited speakers and especially those for whom financial support is provided e.g., airfare and accommodation). This includes Keynote Speakers, Tutorial Speakers, Summer School Speakers, etc.
For Tutorial Speakers, the Tutorial Chair will take care of the standard process. For Keynote Speakers and Summer School Speakers (if there is a Summer School), the General Chairs or Program Committee Chairs will execute the process.
The process is:
Codified by Jaideep Srivastava 30 Jun 2010
The PAKDD conference series aims to support the emergance of KDD research and technology in the Pacific and Asian regions. The conference locations are spread throughout the region. Whilst there is no explicit rule regarding location the general principle is to move through the region from China, Japan/Korea, Southeast Asia, South Asia, Australia/New Zealand, and the Pacific from year to year.
The next year’s conference is announced at the current conference’s banquet dinner. Any decision regarding the conference two years hence is not announced nor confirmed until it is only one year hence, when the General Chairs, PCs, and invited speakers are expected to have bene line up.
These guidelines were developed by the PAKDD Organising and Steering Committee in 2007 as a recommendation for adoption by future PAKDD Conference Organisers.
The scope of PAKDD and the required format and page limitations are indicated in the Call For Papers of PAKDD.
This policy on plagiarism for PAKDD has benefited from the guidelines on how to handle plagiarism statement developed by the IEEE.
PAKDD defines “no-show” as the author (or one of the authors) not being present g at their allocated conference/workshop session for presentation of their paper. PAKDD categorizes no-shows and takes the identified actions as below:
If none of the authors register for the conference/workshop before the required deadline, prior to the proceedings being finalised, the paper will be deemed as being withdrawn from the conference, and will not be included in the proceedings or the conference program.
When none of the authors can attend the conference for their paper presentation, due to unforeseen circumstances, the authors MUST inform the PC chairs immediately the situation arises. The authors are required to arrange for a delegate to present the paper at the conference/workshop, and the authors must identify the surrogate presenter to the PC chairs prior to the conference.
If the authors fail to inform the conference organiser of their change in circumstances and are not available for the presentation of their paper, the conference will inform the authors’ organization. In addition, if the authors have a record of bad faith no-show with previous PAKDD conferences, the proceedings will not be made available to the authors, and future submissions to PAKDD conferences by the authors will be barred for up to three years.
This document was drafted 7 May 2007 by Takashi Washio and reviewed by Jaideep Srivastava. Updated 6 June 2007 by Graham Williams.
The proceedings are published by Springer as part of the Lecture Notes in Artificial Intelligence series. Alfred Hoffman is the Springer contact and can often best be contacted by phone rather than email.
The Steering Committee should be listed in the Organisation section.
The workshop proceedings are also published by Springer as part of the Lecture Notes in Artificial Intelligence series as a post conference publication. Papers could be available during the workshop to attendees, and the workshop chairs should provide at least an additional review from the workshop presentations. Authors then have an opportunity to resubmit with any small changes for the post conference publication.
The Steering Committee recommends that a recognised international researcher in data mining be appointed as the Program Committee Chair. Their role is to encourage international participation in the conference and ensures the ongoing credibility and integrity of the conference.
Co-chairs will also be appointed by the particular conference organisers. One of the co-chairs will be identified as responsible for the administration of the paper submission and review system.
The organisation and program committees for the coming year’s conference should be agreed to by the steering committee, finalised and confirmed by the time the conference is announced at the conference banquet.
Proposals for hosting the conference are always welcome and should be sent to the Steering Committee chair or any other member of the Steering Committee for their support and presentation to the Steering Committee.
Proposals are considered at the Steering Committee’s annual general meeting hosted by the conference. The bid for the coming year’s conference is considered and the steering committee makes their final decision on which bid to proceed with. This will then be announced at the conference dinner.
Proposals for more than just the following year are also welcome and encouraged. This allows the steering committee to review the proposal early and to provide feedback for the final bid.
A registration fee of approximately USD $550 (early bird) is the target. A student fee of USD $350 (early bird) is also suggested. This covers conference, workshops, and tutorials. For particular locations, the conference organisers may decide to charge a smaller fee for local registrations to encourage local participation. Workshop-only fees (for example USD $180 early bird) may also be appropriate, but we do want to encourage attendees to stay on for the whole conference.
Past PAKDD conference have had an acceptance rate from 15% to 30%. Do not exceed 30%. Up to 90 papers is the norm.
Conference organisers have conflicts of interest whenever they are also authors of papers. The conference PC chairs must not be an author of any accepted papers. Similarly, tutorial chairs can not submit tutorial proposals and workshop chairs can not submit workshop proposals. Also, conference organisers can not present invited/keynote talks.
Session charis must be organised prior to the conference and identified in the conference program.
Avoid having as a session chair one of the authors of a paper in the session. It tends to make it awkward for the chair to also present a paper.
The following may usefully be handed to each session chair. Be sure to remind all speakers during the openning to report to their session 5minutes prior to the session time.
Prior to the beginning of your session:
During and after your session:
The steering must abide by the following rules that can be found here
The Steering Committee, based on feedback from past conferences, recommends the use of the free EasyChair conference system, which is hosted by the University of Manchester Computer Science Department. Simply register at their web site.
The PAKDD 2010 committee has also recommended the use of the free and open source SubSift for assigning papers to reviewers.
Plagiarism is an important issue to be aware of. Papers can be searched for through Google, for example.
Please be sure to ask the submitter of a paper whether the paper is a student paper. A student paper would normally have a student as the first author and would register as a student.
January : Previous Recipients : Decide on Distinguished Contributions Award
